Services
Car Rental for Events and MICE in Medan
Conferences, exhibitions and corporate events need coordinated transport. How to organise the fleet, shuttle schedules and driver communication.
Medan regularly hosts conferences, exhibitions and corporate events. Coordinated transport for participants and guests is key to a smooth event.
Common event needs
- VIP pick-ups from the airport to the hotel
- Participant shuttles between hotels and the venue
- Standby cars for the organising committee
- Post-event tours, for example to Berastagi or Toba
Organising the fleet
| Role | Recommended vehicles |
|---|---|
| Speakers and VIPs | Alphard, S-Class, Fortuner |
| Committee | Innova Zenix, Avanza |
| Participant shuttle | Hiace Premio, Elf Long |
Effective coordination
- Send the passenger list and schedule at least three days ahead.
- A field coordinator from the rental company liaises with the committee.
- A group chat between the committee and drivers for schedule changes.
- Clear meeting points at the hotel and venue.
Tips
Prepare a backup schedule for delayed flights. With good coordination, drivers can adjust pick-up times without disrupting the event.
Book your vehicle
See current availability and rates on the reservation page, or contact our team for special requirements and corporate contracts. A price summary of the whole fleet is in our Medan car rental guide.
Frequently asked questions
Which vehicles suit an event participant shuttle?
The Hiace Premio for 15 people or the Elf Long for up to 19.
When should I send the event transport schedule to the rental company?
At least three days ahead, with the passenger list and pick-up times.
